1. INTRODUCTION

This Cookies Policy explains how SADI Inc. ("SADI", "we", "us", or "our") uses cookies, tracking pixels, analytics tools, and other similar technologies on our websites, cloud platforms, product dashboards, demo interfaces, and third-party integrations (collectively referred to as the "Services").

We use cookies to ensure the proper functioning, security, usability, and optimization of our Services. This Policy provides detailed information about the types of cookies we use, the data they collect, and your rights in controlling them.

This policy forms part of and is subject to our Privacy Policy and Terms of Use.

2. WHAT ARE COOKIES?

Cookies are small data files that are placed on your device (computer, tablet, smartphone) when you visit a website or use a digital service. Cookies serve various functions such as:

  • Remembering user preferences and settings
  • Enabling secure login
  • Gathering usage statistics
  • Supporting personalization
  • Enhancing performance and reliability

Cookies may be first-party (set by SADI) or third-party (set by external service providers).

3. TYPES OF COOKIES USED BY SADI INC.

We use the following categories of cookies:

A. Strictly Necessary Cookies

These cookies are essential to operate core functions of our Services. They enable:

  • Secure login
  • Session authentication
  • Load balancing
  • Fraud detection
  • Access control mechanisms

These cookies cannot be disabled, as they are necessary for the platform to function properly.

Examples:

Cookie Name Purpose Retention
session_id Secure login session Session
csrf_token Cross-site request forgery protection Session
route_hash Load balancing between servers Session

B. Functional Cookies

These cookies remember your preferences and settings to enhance usability and customization. They may store:

  • Display language
  • Interface layout preferences
  • Form autofill
  • User-selected themes or view modes

Examples:

Cookie Name Purpose Retention
lang_pref Stores preferred language 1 year
dark_mode UI preference 6 months

You may disable these, but some features may not function as intended.

C. Analytics and Performance Cookies

These cookies allow us to gather aggregated data on:

  • Site usage behavior
  • Navigation flows
  • Feature usage patterns
  • Geographic distribution (generalized)

We use these cookies to improve performance, diagnose issues, and make informed product decisions. Tools used may include:

  • Google Analytics (anonymized IP tracking)
  • Mixpanel
  • Matomo (EU-hosted)
  • Microsoft Clarity

Examples:

Cookie Name Purpose Retention
_ga Google Analytics user ID 2 years
_mp_* Mixpanel session analysis 1 year
_matomo_id On-prem analytics (GDPR-safe) 13 months

You will be asked to opt in to these cookies explicitly.

D. Marketing and Retargeting Cookies

These are used to deliver tailored content, retarget advertisements, or measure marketing campaign effectiveness. These are disabled by default unless you opt in. We may use platforms like:

  • LinkedIn Ads
  • Google Ads
  • Facebook Pixel (healthcare-safe version)
  • HubSpot or similar for B2B engagement

Examples:

Cookie Name Purpose Retention
_fbp Facebook retargeting 3 months
_gads Google Ad personalization 13 months
_li_oatml LinkedIn ad conversion measurement 90 days

E. Third-Party Cookies

These are set by services integrated into our platforms, such as:

  • Video conferencing (e.g., Zoom SDK)
  • Embedded maps (e.g., Google Maps API)
  • Login via external identity providers (e.g., Microsoft Azure AD, Okta)

Use of these services is governed by the respective providers’ cookie and privacy policies.

4. COOKIE CONSENT

Under GDPR and other applicable laws, your consent is required for the use of non-essential cookies (e.g., analytics, marketing). You will be shown a Cookie Consent Banner the first time you visit, which allows you to:

  • Accept all cookies
  • Decline all cookies
  • Customize your preferences by category

Your choices are stored for 12 months or until cleared manually.

You may revoke or change your consent at any time via the [Cookie Settings] link in the website footer (You'll need to implement this link/functionality).

5. MANAGING COOKIES

You can control cookies via:

A. Browser Settings

Most browsers allow you to:

  • Block all cookies
  • Block third-party cookies
  • Delete existing cookies
  • Set custom site-level rules

Please refer to the help sections of your browser (e.g., Google Chrome, Mozilla Firefox, Safari, Edge). Note: Disabling cookies may impact the functionality of certain features.

B. Opt-Out Tools

You may use industry-supported opt-out tools such as YourOnlineChoices.eu (EU) or the NAI Opt-Out Tool (U.S.), and Google Ads Settings.

6. DO NOT TRACK (DNT) SIGNALS

Our platforms currently do not respond to Do Not Track signals, as no uniform standard has been adopted globally. We will update this behavior if DNT becomes an enforceable legal requirement.

7. COOKIE USAGE IN MEDICAL SOFTWARE

Cookies may also be used within SADI dashboards, deployed SaaS portals, field trial beta interfaces, and embedded clinician workflows. In clinical systems, cookie use is minimized and subjected to encryption, access controls, and audit trails. No identifiable patient data is stored via cookies. Sessions are encrypted and expire based on access controls defined by institutional agreements.

8. DATA RETENTION

Cookie data is retained for as long as necessary to fulfill the intended purpose, as required by analytics tools, in line with consent preferences, or until expiration, deletion, or opt-out.

9. DATA PROTECTION

All cookies and related tracking tools are managed within SADI’s enterprise-grade infrastructure, secured with HTTPS-only transmission, secure cookie flags, SameSite policies, session expiration, and role-based platform access. We do not share cookie data with unauthorized third parties. Any analytics data transferred to cloud services follows standard contractual clauses and DPA protections.

10. COOKIES AND CHILDREN

Our Services are not intended for individuals under 16 years of age. We do not knowingly set cookies or collect tracking data from children. Institutional deployments used in pediatric care settings are governed by data protection agreements with the responsible health institution.

11. UPDATES TO THIS POLICY

We may update this Cookies Policy from time to time to reflect changes in laws or industry standards, expansion of services, modifications in technologies used, or new partnerships with analytics or marketing vendors. Updates will be posted on this page and indicated with a new “Last Updated” date. In the case of significant changes, we may also notify you via banner or email (if applicable).

12. CONTACT US

If you have any questions or concerns about this Cookies Policy or our use of cookies:

SADI Inc.
Compliance & Data Governance Office
Washington, D.C., United States

privacy@sadi.ai

Last Updated: [Enter Current Date Here, e.g., October 26, 2023]